Privacy Policy

1. Introduction

Aidadev, LLC ("Company," "we," "us," or "our") respects your privacy and is committed to protecting your personal data. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use the MeritDraft platform and services (the "Service").

Please read this Privacy Policy carefully. By using the Service, you agree to the collection and use of information in accordance with this policy.

2. Information We Collect

2.1 Information You Provide

• Account Information: Name, email address, and password when you create an account
• Profile Information: Professional background, credentials, and preferences
• Document Content: CVs, resumes, publications, and other materials you upload for draft generation
• Payment Information: Billing address and payment method details (processed securely through Stripe)
• Communications: Information you provide when contacting support

2.2 Information Collected Automatically

• Usage Data: Pages visited, features used, time spent on the Service
• Device Information: IP address, browser type, operating system
• Cookies: Session and preference cookies (see Section 7)

3. How We Use Your Information

We use the information we collect to:

• Provide, maintain, and improve the Service
• Process your document drafts and generate outputs
• Process payments and manage subscriptions
• Send transactional emails (account verification, password resets, receipts)
• Respond to your inquiries and provide customer support
• Analyze usage patterns to improve user experience
• Detect, prevent, and address technical issues or fraud
• Comply with legal obligations

4. Data Processing and AI

Document Processing: When you upload documents for draft generation, your content is processed by our AI systems solely for the purpose of generating your requested output.

Data Retention for Processing: Uploaded documents and generated drafts are retained in your account for your access. We implement a data minimization approach:

• Raw uploaded files are processed and can be deleted upon request
• Generated drafts are stored in your account until you delete them or close your account
• We do not use your personal documents to train our AI models

5. Information Sharing and Disclosure

We do not sell your personal information. We may share your information only in the following circumstances:

5.1 Service Providers

We work with third-party service providers who assist in operating the Service:

• Stripe: Payment processing
• Amazon Web Services (AWS): Cloud hosting and storage
• Google Cloud: AI processing services
• Amazon SES: Email delivery

These providers are contractually obligated to protect your data and use it only for the services they provide to us.

5.2 Legal Requirements

We may disclose your information if required by law, court order, or government request, or if we believe disclosure is necessary to protect our rights, your safety, or the safety of others.

5.3 Business Transfers

In the event of a merger, acquisition, or sale of assets, your information may be transferred. We will provide notice before your information becomes subject to a different privacy policy.

6. Data Security

We implement appropriate technical and organizational measures to protect your personal data, including:

• Encryption of data in transit (TLS/SSL) and at rest
• Secure cloud infrastructure with AWS
• Regular security assessments and updates
• Access controls and authentication measures
• Employee training on data protection

While we strive to protect your information, no method of transmission over the Internet is 100% secure. We cannot guarantee absolute security.

7. Cookies and Tracking

We use cookies and similar technologies to:

• Essential Cookies: Required for the Service to function (authentication, security)
• Preference Cookies: Remember your settings and preferences
• Analytics Cookies: Help us understand how users interact with the Service

You can control cookies through your browser settings. Disabling certain cookies may affect Service functionality.

8. Your Rights and Choices

Depending on your location, you may have the following rights:

• Access: Request a copy of the personal data we hold about you
• Correction: Request correction of inaccurate or incomplete data
• Deletion: Request deletion of your personal data
• Portability: Request transfer of your data in a machine-readable format
• Objection: Object to certain processing of your data
• Withdrawal of Consent: Withdraw consent where processing is based on consent

To exercise these rights, please contact us at privacy@meritdraft.com. We will respond within 30 days.

9. Data Retention

We retain your personal data only as long as necessary for the purposes outlined in this Privacy Policy:

• Account Data: Retained while your account is active and for 30 days after deletion request
• Generated Documents: Retained until you delete them or close your account
• Payment Records: Retained as required for tax and legal compliance (typically 7 years)
• Usage Logs: Retained for up to 12 months for security and analytics

10. International Data Transfers

Your information may be transferred to and processed in the United States and other countries where our service providers operate. We ensure appropriate safeguards are in place for such transfers, including standard contractual clauses where applicable.

11. California Privacy Rights (CCPA)

If you are a California resident, you have additional rights under the California Consumer Privacy Act (CCPA):

• Right to know what personal information is collected, used, shared, or sold
• Right to delete personal information held by businesses
• Right to opt-out of the sale of personal information (we do not sell personal information)
• Right to non-discrimination for exercising your privacy rights

12. Children's Privacy

The Service is not intended for individuals under the age of 18. We do not knowingly collect personal information from children. If you believe we have collected information from a child, please contact us immediately.

13. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of material changes by posting the updated policy on the Service and updating the "Last updated" date. We encourage you to review this Privacy Policy periodically.

14. Contact Us

If you have questions or concerns about this Privacy Policy or our data practices, please contact us at:

For data protection inquiries, you may also contact our Data Protection Officer at dpo@meritdraft.com.